[Yellow Ribbon] Constitution

The Priory Park Preservation Society


The name of the society shall be the Priory Park Preservation Society, hereinafter referred to as the society.

Aims and Objectives

To conserve and preserve the environment of Priory Park, Southend-on-Sea, for current and future generations; to ensure that the road system around the park is never allowed to encroach on park land; to treat all trees on public land within 50 yards of the Park boundaries as though they are part of the park; to encourage the people of Southend to use and enjoy the Park in perpetuity; to provide educational and information resources to park users; to raise public awareness of any threat to the Park and its environs from any source.


Shall be open to any individual(s) who share the aims and objectives as detailed above. Membership shall be recorded on a register of members held by the committee and membership shall be effective upon receipt of a one off lifetime membership fee, at a rate set and agreed at the societys Annual General Meeting (AGM).


  1. Annual General Meeting (AGM), shall be in May of each year at a time and place set by the committee and shall require the notification of the meeting to be given to all members at least 28 days prior.
  2. A committee shall be elected at the AGM, to look after the day to day management and affairs of the society. In the affairs of the committee a quorum shall be of not less than 5 members. Elected officers shall be; Chairman, Secretary, Treasurer, Media/Campaign Officer, Events Secretary, Membership Secretary and ex-officio officers as required to a maximum total of 10 committee members.
  3. The committee shall have the power to co-opt additional members onto the committee as they see fit, any members so co-opted shall seek election at the next AGM.
  4. Extra-ordinary General Meeting (EGM) may be called at any time upon written request to Secretary of 10 or more members, must be organised within 14 days and to discuss only the issue for which the EGM is called.
  5. Items for inclusion on the agenda for AGM shall reach the committee at least 14 days prior to the date set for the meeting.
  6. Amendments may be made to the constitution subject to a 2/3 (two-thirds) majority at an EGM.


A bank account should be held in the name of the society. The committee shall appoint a Treasurer who shall have the responsibility for the financial affairs of the society and shall produce bank statements at each committee meeting and accounts at the AGM. The signing of cheques shall require any two signatories from four appointed by the committee. The committee shall authorise expenditure of the societys funds as they see fit in the day to day management of the society and its aims and objectives.

The society may raise funds for any special projects, which are in line with its aims and objectives.


The society may be dissolved subject to a 2/3 (two-thirds) majority at an EGM, at which time it shall be decided what to do with any society assets.
Back to Home Page